GSUC Exchange Visitor's Program Procedures

Invitations to The Graduate Center

• Programs, Centers, and Institutes must obtain approval from the Provost prior to inviting an Exchange Visitor (EV). The Program or Department that invites the scholar initiates the visit authorization for an exchange visitor by notifying the Provost.

• Once approved, the Office of Human Resources will send the scholar pre-arrival information and health insurance information and makes sure an DS - 2019 worksheet is completed.

• The scholar must possess the necessary financial support for the duration of his or her stay. Included are travel, living expenses and health insurance coverage for the scholar and any accompanying family members. The Office of Human Resources must have all original documents of financial support, the DS - 2019 worksheet and any other pertinent documents before officially issuing an invitation.

• A DS - 2019 form (certificate of eligibility to apply for J-1 visa) is issued once all criteria/requirements are met.

• Exchange Visitors have the option to purchase the required health insurance abroad or in the United States. Proof of health insurance coverage must be submitted to the Office of Human Resources upon arrival.

• A general orientation is provided for all exchange visitors in the Office of Human Resources and the office must be notified if there is a delay in visiting or change in plans. Programs and Institutes are encouraged to conduct informal orientation for exchange visitors.

The Office of Human Resources is happy to meet and discuss the regulations and procedures connected with the Exchange Visitor's Program. It is important to remember that it usually takes time to collect information from the scholar and additional time for the scholar to obtain travel and financial documents from both his/her government and home university. In most cases, the time required is three to four months.

For further information please contact:

Ms. Yosette Jones Johnson
Assistant Vice President for Faculty and Staff Relations
Telephone: (212) 817-7700 Fax: (212) 817-1639
E-mail: yjones-johnson@gc.cuny.edu

Ms. Teena Costabile
Associate Director of Human Resources
Telephone: (212) 817-7706 Fax: (212) 817-1639
Email: tcostabile@gc.cuny.edu