Executive Officers
Each graduate program has an Executive Officer responsible
for administering the affairs of the program in accordance with the policies
established by the program faculty, the Graduate Council, and the CUNY
Board of Trustees. See the Executive Officer
Web for the following information: Eligible Students Who Have Not
Registered, Students on Leave of Absence, Students Who Have Withdrawn,
Admissions Applicant Roster, Schedules of Registered Students, Course
Information, Instructional and Administrative Activity, and Student Transcript Information.
Click <here>
for a detailed listing (in PDF format) of Executive Officers and Certificate
Program Coordinators.
Appointment
The Executive Officer is appointed by the President for a term of
three years. In accordance with the Graduate Center Governance document (Section 3.4B), the President solicits nominations and counsel
from the individual members of the Executive Committee, doctoral faculty,
and students matriculated in the program. The Executive Officer
may be reappointed.
Senior-college faculty members who accept assignment as an Executive
Officer are released by the college full-time for the term of this service,
and the college is credited with one line in the
allocation system.
Responsibilities
Each graduate program has an Executive Officer responsible for administering
the affairs of the program in accordance with the policies established
by the program faculty, the Graduate Council, and the
CUNY Board of Trustees.
In accordance with the Graduate Center Governance
document, the Executive Officer presides at meetings of the program's faculty (at
least once a year), of its students (at least once per semester), of its
Executive Committee, and of its Faculty Membership Committee. The Executive Officer has
authority to initiate policies and action concerning the affairs of the
program and its faculty, subject to the Graduate Center Governance document. The Executive Officer is an ex officio member of all program committees. The EO attends meetings of the Graduate Council, the Council of Executive Officers
and the EO discipline cluster
groups. The Council of EOs functions as an adivsory body to the President and meets with the President and other members
of the administration.
The Executive Officer should hold annual meetings with chairs of CUNY
college departments in the program's discipline to discuss a variety of
issues including procedures for making new faculty appointments useful
both to the college departments and to The Graduate Center. In accordance
with CUNY Board of Trustees policy, the Executive Officer should try to ensure that college
department chairs give preference, when recruiting part-time faculty,
to qualified students enrolled in the doctoral program.
The Executive Officer with the Executive Committee monitors multiple positions and ensures
that personnel actions are handled confidentially. Executive Officers recommend to the
Provost candidates for the Graduate Center's Exchange Visitors Program (see
Human Resources for details).
In consultation with the progam's Admission and Awards Committee, the
Executive Officer has responsibility for distribution of the program's financial-aid
allocation, including Graduate Assistantships.
The Executive Officer determines the courses to be offered each semester after consultation
with representative groups of faculty and students. The Executive
Officer assigns faculty to teach these courses. The Executive Officer must confirm arrangements for participation of college-based
faculty by sending a letter each semester to the academic dean and the department chair of the appropriate CUNY college (see list of chief academic officers). See
Curriculum and Campus-Based Faculty for further information.
The Executive Officer is ultimately responsible for mentoring students
in the program. This includes monitoring the progress of students (satisfactory
progress data are provided in the Banner system).
The Executive Officer should monitor class enrollment,
course limits, and faculty workload; guidelines for these are
distributed each semester by the Office of the Provost.
The Executive Officer should ensure that all students and faculty abide by the
human-participation regulations of the Human Subjects Committee.
The Executive Officer is responsible for the annual
evaluation of staff (the Assistant Program Officer, as well as reviewing the evaluations of
college assistants and adjuncts) and faculty. The Office of Human Resources will
notify Executive Officers when such evaluations are due.
The Executive Officer ensures that information on all program special events such as
lectures and colloquia is forwarded to the Office
of Continuing Education and Public Programs on a timely basis.
- The Executive Officer is responsible for appointing a person to maintain and update
the program's website (Jesse Merandy, Web Developer, Office of Information Technology,
is available to assist). All program web pages should include the following:
-
an official Graduate Center logo, no smaller than one inch in diameter
(72 pixels), which must be included on the program home page (but not
on all subpages on the program site). We suggest (but do not require)
that this logo be included in the upper left corner of the home page
and that it be “hot,” i.e., that it be linked directly to the home page of the Graduate Center (http://www.gc.cuny.edu/) via a mouse
rollover and click;
-
a second link to the Graduate Center home page should be included in the form
of "hot" text of the words CUNY Graduate Center, which should
be included at the bottom of the program home page, wherever such a
link would be most appropriate, given the site design.
The Executive Office is encouraged to prepare a program handbook
for the use of students and faculty. In addition to being available in printed form, the program handbook should also
be accessible on the program's website.
The Executive Officer is responsible for adherence of the program to
policies and procedures, especially
opportunity employment and sexual harassment. According to the
CUNY policy on sexual harassment, each Executive Officer or other
person with supervisory responsibility is required to report any complaint
of sexual harassment to the Coordinator of the Sexual Harassment Panel.
-
The Executive Officer is responsible for the program's staying within budget allocations
and guidelines, and meeting all deadlines.
Deputy Executive Officers
The Executive Officer may appoint a Deputy Executive Officer in consultation with the Provost. Deputy Executive Officers
are released from their home colleges for one course each semester. The
college is credited in the allocation system for Deputy Executive Officers. Arrangements
for Deputy Executive Officers are negotiated by the Executive Officer with the college department chair
and dean and agreed to in advance by means of a request from the Graduate Center provost.
Since released time is granted by the faculty member's home college, faculty must get prior authorization from their college before undertaking
doctoral administrative assignments, as well as for independent study, dissertation supervision, or teaching courses.
The Deputy Executive Officer assists the Executive Officer as assigned. |
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